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Call for Nominations Council Voting Members for the 2019–20 Scouting Year

Call for Nominations Council Voting Members for the 2019–20 Scouting Year
Scouts Canada is a corporation created by an Act of Parliament. Each Council has a say in the governance processes of the corporation through three voting members who are elected pursuant to Election of Voting Members PolicyAll Scouts Canada members born before December 31, 2005 are eligible to serve as Voting Members and to vote for their Council’s Voting Members.
The Voting Members represent Councils at the Scouts Canada Annual General Meeting and vote on a series of governance resolutions, including the election of the Board of Governors. They also represent their Councils at Special Meetings, if one is called during their term. Council Voting Members are elected for a one year term (June 21, 2019 to June 20, 2020). One of the three Voting Member positions is reserved for a youth member, but it should be noted that all three Voting Members from a Council may be youth members. By-law defines youth members as those who are under the age of 27 years on September 1, 2019.
The 2019 Annual General Meeting will be held on November 16, 2019 in Ottawa. Councils may ask their Voting Members to attend by webcast, video conference, or teleconference. Online voting facilities are made available for this purpose.
Candidate Eligibility
A Candidate must:
  • be an Ordinary Member and be registered and active within the Council that he or she proposes to represent;
  • be nominated in writing by 5 Ordinary Members who are registered with the same Council as the Candidate;
  • have attained the age of 14 years in the calendar year in which the election is conducted;
  • All ordinary members who are 14 years or older during the current Scouting year are eligible to vote for their Council voting members, even if they are 13 years old at the time of the election.
Filing a Nomination
Interested members may download a Nomination Form here. Nominations must be submitted to Laura Jarvis, the Chief Elections Officer via e-mail (elections@scouts.cano later than 5:00 PM EST, May 21, 2019. A Candidate may make a Candidate Statement of no more than 750 words for distribution to the Ordinary Members. A Candidate Statement may contain external links and must be capable of being reproduced in a digital file format which when printed will not exceed one 8.5 x 11 sheet of paper.
Voting Process
Election of Voting Members Policy governs the voting process but because the accompanying procedure has not been presented to or approved by the Board of Governors, the process outlined in Policy 1014 will be followed for 2019–20. Information about the voting process and timelines are outlined below. The voting uses the single transferrable vote system. Voters rank candidates in order of preference. This process is explained in more detail here. All Ordinary Members born prior to December 31, 2005 may participate in electing their Council’s Voting Representatives. Voting will be online through; please ensure that your MyScouts account has been setup. Detailed instructions as to how to vote will be sent out closer to the date of the election period.
There are two main parts to this year’s process:
  1. Call for Nominations is open from April 18, 2019 until May 21, 2019.
  2. Voting opens on May 31, 2019 and closes on June 21, 2019.
The Chief Elections Officer will announce results within seven days after voting closes.
Have questions?
For more information, please contact your Deputy Elections Officer or Laura Jarvis, Chief Elections Officer at


Translation Note: The Canadian English version of this content is being displayed because the French translation is unavailable.


Scouts Canada, l’organisation jeunesse la plus importante au pays, offre des programmes stimulants pour les garçons et les filles âgés de 5 à 26 ans dans des milliers de groupes répartis dans la plupart des villes du Canada.

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Scout Canada-Saskatchewan Council would like to acknowledge and thank the Saskatchewan Lotteries Trust Fund and Saskatchewan Parks and Recreation for the generosity of the annual funding grant to support Scouting Adventures in the province of Saskatchewan.

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